35 Ill. Adm. Code 661.704
Grant Payment Schedule
Section 661
Section 661.704 Grant
Payment Schedule
a) General
The grantee
shall be paid the state share of allowable costs incurred within the scope of
an approved project not to exceed the total grant, subject to the limitations
of the conditions of the grant. Such payments must be in accordance with this
Section, the payment schedule provided by the grantee, and the grant amount set
forth in the grant award or any amendments thereto. The payment schedule shall
not provide for payment more frequently than monthly.
b) Initial request for payment
Upon award of
grant assistance, the grantee may request payment for the unpaid state share of
actual or estimated allowable project costs incurred prior to grant award
subject to the limitations of the conditions of the grant under this Part, and
payment for such costs shall be made in accordance with the payment schedule
included in the grant. This request may include payment for 50 percent of the
State share of the estimated design allowance (as set forth in Appendix C).
c) Payment for the final design allowance
Final payment
of the State share of the final design allowance (as set forth in Appendix C)
may be requested after the grantee has awarded all prime subagreements for the
construction of the project.
d) Interim requests for payment
The grantee
may submit requests for payments for allowable costs incurred in accordance
with the payment schedule. Upon receipt of a request for payment, subject to
the limitations set forth in the conditions of the grant under this Part, the
Agency shall cause to be disbursed from available appropriated funds such
amounts as are necessary so that the total amount of state payments to the
grantee for the project is equal to the state share of the actual or estimated
allowable project costs incurred to date, as certified by the grantee in its
most recent request for payment.
e) Adjustment
The Agency
shall cause all request(s) for payment to be reviewed or audited. Each
subsequent payment shall be subject to reduction for amounts included in the
related request for payment which are found, on the basis of such review or
audit, not to constitute allowable costs. Any payment may be reduced for
overpayments or increased for underpayments on preceding requests for payment.
f) Refunds, rebates, credits, etc.
The state
share of any refunds, rebates, credits, or other amounts (including any
interest thereon) accruing to or received by the grantee with respect to the
project, to the extent that they are properly allocable to costs for which the
grantee has been paid under a grant, must be paid to the State of Illinois.
g) Final payment
1) Upon completion of final audit by the Agency and the final
inspection pursuant to Section 661.405 and approval of the request for payment
designated by the grantee as the "final payment request" and upon
compliance by the grantee with all applicable requirements of the grant, the
Agency shall cause to be disbursed to the grantee any balance of approved
allowable project cost which has not been paid to the grantee.
2) Prior to final payment under the grant, the grantee must:
A) Execute and deliver a certified check made payable to the
Treasurer, State of Illinois, of the state share of refunds, rebates, credits
or other amounts (including any interest thereon) properly allocable to costs
for which the grantee has been paid by the State under the grant, and a release
discharging the State of Illinois, its officers, agents, and employees from all
liabilities, obligations, and claims arising out of the project work or under
the grant, subject only to such exceptions which may be specified in the
release; and
B) Submit to the Agency a certified copy of the grantee's enacted
users charge ordinance.
h) Schedule of payments
Payments for
project work will be paid in accordance with the schedule of payments
established by a special condition of this grant, subject to appropriation of
funds by the Illinois General Assembly.