LAC 28:CLXI.1715. Staff Records and Personnel Files

A. Staff Members. Personnel files for each staff member shall be maintained at the center and shall include the following: 1. an application or staff information form containing the following information: a. name; b. date of birth; c. home address and phone number; d. training, e. work experience; f. educational background; g. hire date; and h. first day onsite working with children; 2. copy of a state or federal government issued photo identification; 3. upon termination or resignation of employment, the last date of employment and reason for leaving; and 4. documentation of CCCBC-based determination of eligibility for child care purposes from the department. B. Records Retention. Staff records and personnel files shall be maintained for a minimum of two years from the date of termination of employment and shall be available for on-site inspection, whether as hard copies or in electronic form, upon request by the LDE. C. LDOE Electronic System. All current staff names, hire date, first day onsite working with children, and initial and annual mandatory reporter training documentation must be maintained in the LDOE electronic system.