LAC 28:CLXI.1717. Records for Independent Contractors and Student Trainees

A. Independent Contractors. The following information shall be maintained for all independent contractors including, but not limited to, therapeutic professionals, extracurricular personnel, contracted transportation drivers, local school district staff, and departmental staff other than those responsible for inspecting centers: 1. an information form that includes the person’s name, address and phone number; 2. a list of duties performed while present at the center; and 3. documentation of a CCCBC-based determination of eligibility for child care purposes from the department or documentation of the adult staff member not otherwise counted in child to staff ratios that accompanied the contractor at all times while the contractor was at the center when children were present, to include the date, contractor arrival and departure time, language stating that the contractor was accompanied by the staff member at all times while at the center when children were present, and the signature of both the contractor and the accompanying staff member. B. Student Trainees. The following information shall be maintained for all student trainees: 1. an application or information form with the student’s name, date of birth, address and telephone number, name of the educational center and course instructor, and a job description that includes duties to be performed. 2. a list of duties performed while present at the center; and 3. documentation of a CCCBC-based determination of eligibility for child care purposes from the department. C. Records Retention. Records for independent contractors and student trainees shall be maintained for a minimum of two years from the date the contractor or student was last present at the center and shall be available for on-site inspection, whether as hard copies or in electronic form, upon request by the LDE.