Format and Contents of Inmate Case Records

(1) Written policy and procedure shall provide that the county correctional facility shall maintain an individual facility case record on all inmates committed, assigned or incarcerated in the facility. (2) The format of inmate case records shall be determined by the Sheriff/facility administrator, and the contents shall include, as applicable and appropriate, the following information: (a) Legal Data - the information to be included shall be related to the intake record, all data related to courts, administrative chronology, sentence and identification; (b) Classification Data - including all information on the classification and progress of the inmate; (c) Facility Programming Data - material related to the facility adjustment and program participation including disciplinary reports, disciplinary chronology, facility work assignments, grievances, etc. (d) Community Programming Data - materials related to participation on furloughs, hospital programs, and community work crews; (e) Parole Data - any appropriate information on parole consideration, pre-parole reports, violation reports, or progress reports.