Booking and Intake Information

(1) Written policy and procedure shall provide that intake booking information is recorded for every person admitted to the facility and includes the following data: (a) photograph; (b) booking number; (c) name and aliases of person; (d) current address (or last known address); (MA REG. # 1334, Dated 3-10-17) 103 CMR: DEPARTMENT OF CORRECTION 918.04: continued (e) date, duration of confinement; (f) copy of the court order or other legal basis for commitment and sentence or bail status; (g) name, title and signature of delivering officer(s) and receiving officer(s); (h) specific charge(s), with statutory authorization; (i) sex; (j) age; (k) date of birth; (l) place of birth; (m) race; (n) fingerprints; (o) present or last place of employment; (p) health status, including any current medical or mental health needs; (q) emergency contact (name, relation, address and phone numbers); (r) driver's license and social security number(s); (s) notation of cash and all property; (t) general description, including height, weight, physical build, hair and eye color, and complexion; and (u) additional information concerning special custody requirements, service needs or other identifying information such as birthmark or tattoos. (2) In the case of an inmate held solely in pre-arraignment custody, the intake record may omit 103 CMR 918.04(1)(a), (f), and (n), and shall indicate pre-arraignment status. In the case of an inmate held in pre-trial custody, the intake record may omit 103 CMR 918.04(1)(n). (3) The photograph and other identifying matter contained in the intake record of sentenced inmates shall be transmitted forthwith to the Colonel of the State Police. (4) The complete intake record shall be maintained in the inmate's individual case record and a copy shall accompany the inmate upon transfer to another facility. The transferring county correctional facility shall provide, in writing, known medical and mental health information about the inmate to the receiving facility. The content of this written form shall include, but not be limited to, the following: (a) Mental health history/concerns; (b) History of suicide attempts; (c) Acute medical concerns; (d) Name(s) and dosage(s) of current medications; (e) Substance abuse history; and (f) Allergies/dietary restrictions. In circumstances where an emergency transfer is required, such records may be forwarded within 24 hours of transfer.