Procedures for Obtaining One (1) Copy of Documents Needed to Obtain Free Personal Identification for Voting

PURPOSE: This rule describes when and how the secretary of state’s office will pay for documents needed by a person in order to obtain a free non-driver’s license for the purpose of voting. (1) Definitions. As used in this rule— (A) “Another state’s documents” means the following documents issued by a state of the United States other than Missouri: 1. A birth certificate; 2. A marriage license or certificate; 3. A divorce decree; 4. A certificate of decree of adoption; and 5. A court order changing a person’s name; (B) “Eligible individual” means a resident of Missouri who meets the following requirements: 1. Is seeking to obtain one (1) free non-driver’s license in order to vote in Missouri; and 2. Needs federal documents, Missouri documents, or another state’s documents in order to obtain a Missouri nondriver’s license; and 3. Is seventeen (17) years of age or older; and 4. Does not have a non-expired Missouri driver’s license (according to state records); and 5. Does not have a non-expired or non-expiring Missouri nondriver’s license (according to state records); (C) “Federal documents” means a Social Security card reflecting an updated name or naturalization papers or other documents from the United States Department of State proving U.S. citizenship; (D) “Free personal identification in order to vote” means a non-expired or non-expiring Missouri non-driver’s license provided for free by the Missouri Department of Revenue or any Missouri license office under section 115.427.6(1), RSMo; (E) “Missouri documents” means the following documents issued by the state of Missouri: 1. A birth certificate; 2. A marriage license or certificate; 3. A divorce decree; 4. A certificate of decree of adoption; and 5. A court order changing a person’s name. (2) The secretary of state’s office will pay for the following: (A) Any fee charged by another state for another state’s documents for eligible individuals, limited to one (1) copy of a document, if the document is needed by the eligible individual in order to obtain free personal identification in order to vote; (B) Any fee charged by the federal government for federal documents for eligible individuals, limited to one (1) copy of a document, if the document is needed by the eligible individual in order to obtain free personal identification in order to vote; and (C) Any fee charged by a Missouri state court for a Missouri document for eligible individuals, limited to one (1) copy of a document, if the document is needed by the eligible individual in order to obtain free personal identification in order to vote. (3) The secretary of state will not pay for— (A) A Missouri non-driver’s license; (B) Federal documents, Missouri documents, or another state’s documents sought by an individual to obtain or renew a Missouri driver’s license; or (C) Birth certificates that can be obtained free of charge through the Missouri Department of Health and Senior Services. (4) In order for the secretary of state’s office to pay for a document, the eligible individual must cooperate with the secretary of state’s office to obtain the document, providing any information needed by the secretary of state’s office to facilitate obtaining the document and for the secretary of state’s office to directly pay for the document. This information may include, but is not limited to, the eligible individual’s full name, date of birth, residence and mailing addresses, last four (4) digits of his or her Social Security number, telephone numbers, and e-mail addresses. (5) If an eligible individual does not cooperate with the secretary of state’s office to obtain a copy of the documents identified in subsections (4)(A) through (C) pursuant to section (6), but seeks reimbursement from the secretary of state for costs of the documents they obtained by themselves, the secretary of state may provide reimbursement if the eligible individual provides his or her full name, date of birth, residence and mailing addresses, last four (4) digits of his or her Social Security number, and a genuine numbered receipt issued by the applicable government entity that contains all of the following information: (A) Name of governmental entity from which document was obtained; (B) Name and address of the eligible individual; (C) Type of document that was provided (e.g., birth certificate, divorce decree, marriage certificate, etc.); and (D) The amount paid to the governmental entity for the document. The secretary of state may reject any requests for direct reimbursement at their discretion. (6) If the Department of Revenue’s records show an individual has a non-expired Missouri driver’s license or a non-expired or non-expiring Missouri non-driver’s license, the individual will be considered eligible by the secretary of state’s office only if the person executes a statement, under penalty of perjury, to the secretary of state’s office that his or her license has been lost, stolen, or destroyed, and the individual meets the requirements of paragraphs (1)(B)1. through 3. above. AUTHORITY: section 115.427, RSMo 2016.* Emergency rule filed May 22, 2017, effective June 1, 2017, expired Feb. 22, 2018. Original rule filed May 22, 2017, effective Nov. 30, 2017. *Original authority: 115.427, RSMo 1977, amended 1983, 1993, 2002, 2006, 2016.