Minimum Acceptable Credit Procedures

Minimum Acceptable Credit Procedures. (a) The following standards represent minimum acceptable credit procedures. For any computer applications, alternate documentation and/or procedures which provide at least the level of control described by these standards will be acceptable. 1. The following information will be the minimum recorded for patrons who will have credit limits or be issued credit greater than $1,000.00 (excluding payroll checks, cashier's check and traveler's checks): i. Patron's name, ii. Current address, and iii. Signature, iv. Identification verifications, v. Authorized credit limit, vi. Documentation of credit history checks by management to approve credit limits, and vii. Credit issuances and payments. 2. Prior to extending credit, the patron's credit documentation is examined to determine the following: i. Properly authorized credit limit, ii. Whether remaining credit is sufficient to cover the advance, and iii. Identity of the patron. 3. Credit extensions over a specific dollar amount are authorized by personnel designated by management. 4. Proper authorization of credit extension over 10 percent of the previously established limit or $1,000.00, whichever is greater, is documented. 5. The job functions of credit authorization, such as establishing the patron's credit worthiness, and credit extension, as an example monitoring patron's credit play activity, are segregated for credit extensions to a single patron of $10,000.00 or more per day. This limit applies whether credit was extended in the pit or the cage. 6. If personal checks, cashier's checks or payroll checks are cashed, the cage cashier will: i. Examine and record at least one item of patron identification such as a driver's license, ii. Record of bank number or credit card number (not required for payroll checks and cashier's checks), and iii. Make a reasonable effort to verify business authenticity of payroll checks. 7. Counter checks are not accepted by licensee unless the information required by item #1 has been documented and forms are pre-numbered. 8. When counter checks are accepted, the following will be included on the check: i. The patron's name and signature, ii. The dollar amount of the check, (both alpha and numeric), iii. Bank account number, iv. Date of issuance, and v. Signature or initial of the individual approving the check. 9. When traveler’s checks are presented: The cashier must comply with examination and documentation procedures as required by the issuer and checks in excess of $100.00 denominations are not cashed unless at least one form of identification is examined and recorded. 10. A reasonable effort must be made to collect outstanding casino accounts receivable. 11. If outstanding credit instruments are transferred to collection agencies or other collection representatives, a copy of the credit instrument is returned or payment is received. 12. A detailed listing is maintained to document all outstanding credit instruments which have been transferred to others as indicated above. 13. The above listing is prepared or reviewed by an individual independent of credit transaction and collections thereon. 14. All payments received on outstanding credit instruments are permanently recorded on the licensee's records. 15. When partial payments are made on credit instruments, they are evidenced by a multi- part receipt (or another equivalent document) which contains: i. The same preprinted number on all copies, ii. Patron's name, iii. Date of payment, iv. Dollar amount of payment (or remaining balance if a new marker is issued), v. Signature or initials of individual receiving payment, and vi. Number of marker on which payment is being made. 16. Access to the credit information, outstanding credit instruments and written off credit instruments is restricted to those positions which require access and are so authorized by management. 17. All extensions of pit credit transferred to the cage and subsequent payments are documented on a credit instrument control form. Records of all correspondence, transfers to and from outside agencies, and other documents related to issued credit instruments are maintained. 18. Written-off credit instruments must be authorized in writing. Such authorization are made by at least two management officials who are from departments independent of the credit transaction. 19. (a) The receipt of disbursement of front money or a customer cash deposit is evidenced by at least a two-part document with one copy going to the customer and one copy remaining in the cage file. The multi-part form contains the following information: i. Same preprinted number on all copies, ii. Customer's name and signature, iii. Date of receipt and disbursement, iv. Dollar amount of deposit, and v. Type of deposit (cash, checks, chips). (b) Procedures are established to: i. Maintain a detailed record by patron name and date of all funds on deposit ii. Maintain a current balance of all customer cash deposits which are in the cage/vault inventory or accountability, and iii. Reconcile this current balance with the deposits and withdrawals at least daily. (Adopted: 04/21/1994; Readopted: 04/29/1995.)