Cage/Vault Accountability

Cage/Vault Accountability. (a) All transactions that flow through the casino cage must be summarized on a cage accountability form on a per shift basis. (b) Increases and decreases to the cage inventory must be supported by documentation. (c) The cage and vault inventories are counted by the oncoming and outgoing cashiers who shall make individual counts for comparison of accuracy and maintenance of individual accountability and recorded at the end of each shift during which activity took place. All discrepancies are noted and investigated. (d) All net changes in outstanding casino receivables are summarized on a cage accountability form or similar document on a per shift basis. (e) Such information is summarized and posted to the accounting records on at least a monthly basis. (f) A trial balance of casino accounts receivable, including the name of patron and current balance, is prepared at least monthly in the case of active accounts, or quarterly in the case of inactive or written-off accounts. (A listing of written-off items at the time of write-off, and another listing of payments on items previously written-off are acceptable). (g) The trial balance of casino accounts receivable is reconciled to the general ledger at least quarterly. (h) In addition to internal audit standards, an individual independent of the cage, credit, and collection functions performs all of the following at least quarterly: 1. Ascertain compliance with credit limits and other established credit issuance procedures, 2. Randomly reconcile outstanding balances of both active and inactive accounts on the listing to individual credit records and physical instruments, 3. Examine credit records to determine that appropriate collection efforts are being made and payments are being properly recorded, and 4. For a minimum of seven (7) days per each month partial payment receipts are subsequently reconciled to the total payments recorded by the cage for the day and are numerically accounted for. (i) Procedures are established to: 1. Maintain a detailed record by patron name and date of all funds on deposit, 2. Maintain a current balance of all customer cash deposits which are in the cage/vault Inventory or accountability, and 3. Reconcile this current balance with the deposits and withdrawals. (Adopted: 04/21/1994; Readopted: 04/29/1995.)