011-060 Procurement Instruments: Special RFPs and Requests for Information

011-060 Procurement Instruments: Special RFPs and Requests for Information (RFIs) ITS issues RFPs on request of a customer or customers to establish a multi-use award for a single agency or group of agencies or institutions. The terms and intended users and uses of special RFPs are spelled out in the specifications within the RFP. Special RFPs are administered by ITS or by the requesting agency. A list of current Special RFPs is contained in the Multi-Use RFP index on the ITS website. ITS issues Requests for Information (RFIs) upon request from customers when the customer believes less formal marketplace research will not provide the information necessary to collect quality information prior to a competitive procurement process. When a customer desires a more formal approach to marketplace research, an RFI process may be used. Customers that desire ITS assistance with the RFI process should submit a Competitive Procurement Request form to ITS. Customers that wish to conduct the RFI process without ITS involvement should submit an Exemption Request form to ITS. An RFI is for information gathering purposes only and cannot be used as a procurement award for the purchase of IT hardware, software or services.