Solicitation Requirements

Solicitation Requirements. A. UAs must select Professional services in the following manner: 1. Where the amount of the anticipated construction contract will be less than five million dollars [$5,000,000.00], the UA shall issue an RFQ by soliciting letters of interest from at least three [3] eligible Professionals. The letter of solicitation must include the scope of work, the criteria by which selection will be made, and any other information the agency wishes to consider. If the UA is unable to obtain three [3] responsible and responsive letters of interest, the BOB Director may make a written determination that the UA has made reasonable efforts but has been unable to obtain three [3] responses, and that one [1] of the Professionals who did submit a letter of interest is qualified to act as the Professional on the project. 2. Where the amount of the anticipated construction contract will be five million dollars [$5,000,000.00] or above, or where fees are anticipated to exceed five hundred thousand dollars [$500,000.00], the UA must publicly announce an RFQ in one [1] or more of the following ways: a. On its website; or b. On the Mississippi Procurement Portal [www.ms.gov/dfa/contract_bid_search]; or c. By distributing a general information sheet to the current list of Professionals on file with the BOB. 3. The RFQ must describe the minimum requirements for a Professional to be considered, the criteria and scoring for selection such that responding Professionals can understand the relative importance of each, the project scope and all other requirements to be considered. 4. The RFQ must also: a. State whether a short-list of responders or the best and final responder will be chosen and the criteria for same. b. Require identification of key Consultants/sub-contractors. c. Identify the form of contract to be used, including those terms and conditions which are not subject to negotiation. d. Identify the fee or how fees will be negotiated with the selected Professional. 5. Exceptions to the solicitation requirements: a. The process described herein need not be followed when the project is initiated to address emergency repairs or where the project is a continuation of a directly related previous appointment.