Child Records – All child records must be clearly marked as “confidential.” The

Child Records – All child records must be clearly marked as “confidential.” The Partner Provider must maintain individual records for each child in care which must include the following: 1. A Residential Service Application, including the reason for referral; 2. A current dated photograph of the child/youth within thirty days of admission. A current/updated photograph must be added to the client file on at least an annual basis; 3. Cover sheet that includes: a. Child’s name; b. Birth date; c. Race; d. Gender; e. Date of the admission; f. Religious affiliation; and g. Custodian’s address and contact information. 4. Partner Provider’s intake assessment; 5. Medical assessment and mental health assessment within 30 days of intake; 6. Name, address, and relationship of person with whom the child was living immediately prior to placement; 7. Comprehensive Family Assessment and Family Service Plan (should be requested from MDCPS within thirty (30) days of admission); 8. Psychiatric and/or psychological evaluation; 9. Copies of legal documents of importance for the child including, but not limited to: a. Birth certificate; b. Social Security card; c. Immunization records; d. Court orders; and e. Any agreement with parent, Partner Provider or legal custodian. 10. Current medical, dental and vision examination records; 11. Current drug test, if applicable; 12. Educational records including: a. A current Best Interest Determination (BID) from MDCPS service area staff and/or Education Unit-Education Liaison. BIDS should take place within seven (7) days of the youth entering foster care or changing placement; b. Educational placement records and reports; c. Grade level; d. Special education needs; e. IEP, if applicable; and f. Any reports, notes, or notices provided by the school. 13. Placement agreement; 14. Visitation plan; and 15. Discharge and aftercare summary.