Documentation of significance

Any state agency, department, municipality, county, school district, or other governmental subdivision or private organization or individual may prepare and submit nominations of properties to the registry. All nominations prepared shall be submitted to the division. It is the division's responsibility to review all nominations to assure that they contain adequate documentation upon which the board makes decisions. Nominations which are not adequately documented are returned within fifteen days of receipt with an explanation of deficiencies, and no further action is taken until adequate documentation is provided. Adequate documentation includes: 1. Name and address of the originator and the organization, institution, or governmental entity, if any, which requested or directed the nomination to be prepared. 2. Legal boundary description of the property. 3. Physical description of the property. 4. Explanation of the physical changes made to the property and when such changes occurred. 5. Statement of historic, architectural, archaeological, cultural, or other significance which indicates the property meets the criteria. 6. Eight-inch by ten-inch [20.32-centimeter by 25.4-centimeter] black and white photographs of the property, both interior and exterior if the property is a building, as necessary and appropriate to provide accurate evidence of its existing condition. In the case of properties covering an extremely large area, an aerial photo series, composite aerial photographs, or other method of photo documentation necessary to illustrate existing conditions are acceptable in lieu of, or in addition to, eight-inch by ten-inch [20.32-centimeter by 25.4-centimeter] black and white photographs. 7. Names and addresses of property owners of record.