OAR 918-674-0910. Monitoring of Prefabricated Third-Party Agencies

(1) A prefabricated third-party agency must provide the division with an agreement in writing that the division has the right to monitor the prefabricated third party’s performance as described in this rule. Monitoring will be accomplished by examining: (a) The performance of individuals completing the duties outlined in these rules; (b) Records, reports and plans within the office of the prefabricated third-party agency; (c) Products, materials and methods of construction, records, plans and reports at the manufacturing facility; (d) Finished products held by a dealer, distributor or leasing agent; and (e) Finished products installed at the building site. (2) The division will conduct monitoring of a prefabricated third-party agency with or without prior notice during any reasonable time. (3) The division will monitor the work performed by a prefabricated third-party agency and may make additional observations that are not part of the monitoring effort and will not reflect on the prefabricated third-party agency’s performance unless they are missed in a subsequent inspection. (4) Division monitoring may take place at the prefabricated third-party agency office, at the manufacturing facility, at dealer or distributor lots or at the installation site. Upon conclusion of the monitoring, monitoring reports will be forwarded to the prefabricated third-party agency as quickly as possible. (5) The division will review and monitor the records and performance of each prefabricated third-party agency to assure conformance with ORS Chapter 455, the Oregon Specialty Codes and these rules. The division will review and monitor each prefabricated third-party agency at least once every three months or see at least ten percent of a prefabricated third-party agency’s work. (6) The prefabricated third-party agency or the manufacturer must make available to the division all requested documents including but not limited to: (a) Inspection reports; (b) Reviewed and approved plans; (c) Insignia of compliance records; (d) Notices to local enforcement agencies; (e) Test records and reports; (f) Copies of division-approved alternate methods and materials; and (g) Contracts. (7) A prefabricated third-party agency must pay all monitoring fees according to OAR 918-674-0730. [Publications: Publications referenced are available from the agency.]