OAR 918-674-0900. Reporting Requirements

(1) Each prefabricated third-party agency must submit a monthly activity report to the division by the tenth day of each month for the preceding month. (a) The monthly activity report must be submitted using division-approved form and must be submitted by electronic mail. (b) Monthly activity reports must be completed for each manufacturer with which the prefabricated third-party agency contracts and must contain: (A) The prefabricated third-party agency’s name, address, telephone number and certification number; (B) The date of the report and the reporting period; (C) The name and identification number of the manufacturer; (D) The total number of prefabricated building inspections or plan reviews, the total number of prefabricated buildings reinspected and the total number of prefabricated buildings produced for siting in Oregon; (E) The total number of insignias of compliance issued by the prefabricated third-party agency; (F) Signed copies of all insignia of compliance applications; (G) The number, type and date of all tests observed by the prefabricated third-party agency; (H) The serial number, plan approval number, occupancy, insignia of compliance number of each prefabricated building inspected; (I) The destination of each prefabricated building inspected including street address and city; and (J) The signature, printed name and title of the authorized person submitting the activity report. (2) Any amendments to the prefabricated third-party agency’s certification approval not already reported must be attached to the monthly activity report. (3) The prefabricated third-party agency must, upon discovery, immediately submit any corrections to the monthly activity report to the division. (4) A prefabricated third-party agency is required to notify the division the cancellation of the division’s registration of a prefabricated building manufacturer when: (a) Inspections reveal the manufacturer consistently fails to comply with approved plans or the Oregon Specialty Codes; (b) A manufacturer relocates without giving prior notice to the prefabricated third-party and the division; or (c) A manufacturer builds prefabricated buildings without first obtaining approved plans from the prefabricated third-party agency. [Publications: Publications referenced are available from the agency.]