Definitions

(1) “Records Custodian” means any office, official or employee of the Department of Tourist Development lawfully responsible for the direct custody and care of a public record. The Records Custodian is not necessarily the original preparer or receiver of the record. (2) “Public Records” means all documents, papers, letters, maps, books, photographs, mircofilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form of characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental agency, not otherwise protected by law or exempt from disclosure under the TPRA; and does not include the device or equipment, including, but not limited to, a cell phone, computer, or other electronic or mechanical device or equipment, that may have been used to create or store a public record. (3) “Public Records Request Coordinator” or “PRRC” means any individual within the Department of Tourist Development whose responsibility it is to ensure that public records requests are routed to the appropriate records custodian and fulfilled in accordance with the TPRA. The Public Records Request Coordinator may also be a records custodian. (4) “Requestor” means a person seeking access to a public record, whether it is for inspection or duplication. ACCESS TO THE PUBLIC RECORDS OF THE CHAPTER 1670-07-01 DEPARTMENT OF TOURIST DEVELOPMENT