Requesting Access To Public Records

(1) Public record requests shall be made to the PRRC or designee in order to ensure public records requests are routed to the appropriate custodian and fulfilled in a timely manner. (2) Proof of Tennessee citizenship is required as a condition to inspect or receive copies of public records. Proof of citizenship can be furnished by: (a) Presentation of a valid Tennessee driver’s license, or other state issued photographic identification card that includes the requestor’s Tennessee address prior to the inspection of records or a requestor obtaining the records in person; or (b) Submission of a request on business letterhead with the business address in Tennessee. Records will be sent to the Tennessee address on the letterhead and not to any other address; or (c) Requestor may affirm Tennessee citizenship through the mechanisms of submission set out in Section (5) below. Additional identification may be requested if conflicting information about the requestor’s residency is provided. (3) The Department of Tourist Development reserves the right to request additional identification of the validity of the identification presented or of the business address is in question. The requestor will be notified in writing, when possible, of the need for additional documentation. (4) A Requestor shall make a request for copies of Public Records in writing to the PRRC. When submitting a written request for copies, a Requestor may, but is not required to use the Public Records Request Form, located on the Department of Tourist Development website on the About the Department, Staff Directory Page, link below at Rule 1670-07-01-.03(5). (5) A Requestor may request access to Public Records maintained and received by the Department of Tourist Development by making a request in-person, by telephone, fax, mail, email or online portal, depending on whether the Requestor is asking to inspect or receive copies of the Public Records. Department of Tourist Development Attn: Public Records Request Coordinator 312 Rosa L. Parks Avenue, TN Tower, 13 th Floor Nashville, TN 37243 p: (615) 741-9065 f: (615) 741-9071 Tourism.OpenRecords@tn.gov https://stateoftennessee.formstack.com/forms/tourism_public_records_request (6) Requests for inspection only are not required to be in writing. (7) A request for inspection or copying of a Public Record shall be sufficiently detailed to enable the Department to identify the specific records for inspection or copying.