Program Operation

(1) Each program shall maintain a system that enables all children in the program’s care to receive a level of supervision that is appropriate to their age and their development, physical and mental status so as to ensure their health and safety and that allows program personnel to know the whereabouts of each child. (a) This system shall include a mandatory visual inspection of all areas of the building and grounds immediately prior to closing the program for the day in order to ensure that no children have been unintentionally left in any part of the program’s facilities or in any vehicles that the program uses to transport children. (b) Children six (6) weeks of age through two (2) years of age: the adult must be able to hear the child at all times, must be able to see the child at a quick glance, and must be able to physically respond immediately. (c) Children three (3) years through five (5) years of age shall be safely protected by an adult in close proximity and not distracted by other tasks and must be able to physically respond immediately. (d) Children six (6) weeks of age to five (5) years of age during mealtime: An adult must be in the direct sight and sound of child/children while the child/children are eating. (e) Children who are in kindergarten, five (5) years of age, through nine (9) years of age shall be protected by an adult who adjusts restrictions appropriately for different ages and abilities and must be able to physically respond immediately. STANDARDS FOR SCHOOL-ADMINISTERED CHILD CARE PROGRAMS CHAPTER 0520-12-01 (f) Children ten (10) years of age through thirteen (13) years of age: The adult shall know the whereabouts and activities of the child/children at all times and must be able to physically respond immediately. Youth/children shall have the opportunity to develop independence. (g) Children fourteen (14) years of age to eighteen (18) years of age: The adult shall know the whereabouts and activities of the children, provide age appropriate guidance and must be able to physically respond as needed. (h) Mixed-age Groups. When children ages ten (10) and above are grouped with children under ten (10) years of age, the minimum supervision requirements must be in accordance with the supervision required for the age group of the youngest child in the group (i) Staff shall position themselves strategically for adequate supervision and quick response. (j) Staff shall be aware of the dynamics (interactions) and activities of the entire group even when dealing with only part of the group at a time. (k) Helper devices such as mirrors, electronic sound monitors, etc. may be used as appropriate to meet these requirements. (l) Teachers shall monitor children’s toileting and be aware of their activities while respecting the privacy needs of the child. Programs must have a bathroom supervision plan to reflect the developmental needs of children in the classroom. Items in plan may include, but are not limited to, location of staff, times of bathroom breaks and locations, and emergency bathroom procedures. (m) The program shall maintain a plan, approved by the Department, that enables a teacher in an emergency situation to call a second (2nd) adult who can respond quickly while maintaining as much supervision of the children in care as is possible under the circumstances. (2) Each enrolled child shall be in a defined group based on their age and assigned to that group with a specific teacher. (a) Maximum group size requirements shall be maintained at all times when children are indoors with the exceptions of meals served in common dining rooms, napping in common nap rooms, or outdoors on the playground. (b) When infants are cared for in a center with older children, they shall not be grouped with children older than thirty (30) months of age and a separate area shall be provided for them. (c) In order to assure the continuity of care for children thirty (30) months of age to five (5) years of age and their teachers, the children shall be kept with the same group throughout the day and shall not be moved, shuffled, or promoted to a new group until required based upon the developmental needs of the child; provided however, that: 1. For children, groups, excluding infants and toddlers, may be combined for short periods for a special activity, e.g. special assembly, visiting performers, or community helpers, etc., of no more than thirty (30) minutes duration per day as long as adult:child ratios are met. STANDARDS FOR SCHOOL-ADMINISTERED CHILD CARE PROGRAMS CHAPTER 0520-12-01 (3) Each program shall adhere to the maximum group size and adult:child ratios required by this Chapter. (a) The adult:child ratios shall be maintained by the program while the children are indoors and on the playground. (b) The maximum group size and adult:child ratio shall be based standards set forth in this Chapter. (c) All children physically present in the program’s facility or the program’s assigned area within the facility shall be counted in the adult:child ratio and group size. (d) Any number of children in excess of the adult:child ratio requires a second qualified adult teacher; provided, however, that the maximum group size shall not be exceeded. (e) When more than twelve (12) children are present on the premises, but a second adult is not required by the adult:child ratio rules contained in this Chapter, a second adult shall be physically available on the premises. (f) If meals are served, any person responsible for preparing meals and washing the dishes shall not be included in the adult:child ratio while preparing meals or washing dishes. (4) Programs must meet the following group size and adult:child ratios: (a) Maximum group size and adult:child ratio for single-age grouping: Age Group Size Adult:Child Ratio Infant (6wks-12m) 1:4 Toddler (11m-23m) 1:6 Two (2) years old 1:7 Three (3) years old 1:9 Four (4) years old 1:13 VPK, 619, PDG 1:10 (b) Maximum group size and adult:child ratio for multi-age grouping: Age Group Size Adult:Child Ratio Infant-18 months 1:4 18-36 months 1:8 3-4 year olds only 1:10 3-6 years old* 1:13 *Not including first grade children. (c) For children six (6) weeks through two (2) years, class assignment shall be based on the developmental needs of the child. (d) For children age two (2) years and six (6) months on or before August 15th, if the director of schools finds through evaluation and testing, at the request of the parent or legal guardian, that a child is sufficiently mature, emotionally and academically, then STANDARDS FOR SCHOOL-ADMINISTERED CHILD CARE PROGRAMS CHAPTER 0520-12-01 the child may be permitted to enter a mixed-age three through six (3-6) year old classroom. (e) For children three (3) years through pre-kindergarten, class assignment shall be determined based on the child’s age on August 15th. If the director of schools finds through evaluation at testing, at the request of the parent or legal guardian, that a child who has a birthdate from August 16th through September 30th is sufficiently mature, emotionally and academically, then the child may be permitted to enter the next classroom level. (f) Group sizes or class assignments and adult:child ratios may not be adjusted based on a change to a child’s age during the school year. Schools shall not change a classroom status mid-year (e.g. from single-age to multi-age, due to a child’s age). (g) Maximum group size and adult:child ratio during arrival and departure (1 hour prior to and end of the school day) excluding infants and toddlers: Age Group Size Adult:Child Ratio Including 3 year olds 1:10 Including 4 year olds 1:12 (h) Maximum group size and adult:child ratio during before and after school programs for birth through five: Age Group Adult:Child Ratio Infant – 36 months Ratio and Group size remains the same 3-4 year olds 1:13 4 year olds – kindergarten 1:16 (5) During naptime and nighttime care adult:child ratios may be relaxed so long as the children are adequately protected and all of the following requirements are met: (a) At least one (1) adult shall be awake and supervising the children in each nap room or sleeping area; (b) Infant/toddler ratios shall be maintained; and (c) The adult:child ratio for children ages three (3) years and above can be fifty percent (50%) of the required ratio if there are enough adults on the premises so that the adult:child ratio required for children when they are awake shall be met immediately in an emergency. (d) Maximum group size limits do not apply as long as the appropriate adult:child ratio is met at the fifty percent (50%) level. (6) Each program shall have a written playground supervision plan that includes: (a) Arrival and departure procedures; (b) Supervision assignments of staff to assure that all areas of the playground can be seen so that all children can remain within sight of the teachers; STANDARDS FOR SCHOOL-ADMINISTERED CHILD CARE PROGRAMS CHAPTER 0520-12-01 (c) Identification of which staff will merely supervise in their assigned zone while other staff, if any, interact with children as play facilitators; (d) Emergency plans specific to a variety of circumstances, such as, child injury, weather evacuation, toileting and other personal care needs of children or staff, etc.; and (e) A communication link among playground supervisors and a designated staff person, if available, inside the program’s facility. (7) Programs shall meet the following requirements for off-site activities and swimming: (a) The required adult:child ratio for preschool children shall be doubled during off-site visits. (b) In order for parents or guardians to be included in the adult:child ratio for off-site activities, the school must have a TBI/FBI background check, child abuse check, and vulnerable person’s registry check on file for the parent or guardian. (c) For children in kindergarten through thirteen (13) years of age the following requirements shall be met: 1. The number of trained teachers required to be present on off-site activities shall be at a minimum, equivalent to the number that would be required in the classroom; additional adults to meet the following off-site ratios in chart below may be teachers, volunteers and/or unpaid staff. Number of children Trained Teachers Additional Adults Total Adults Required 1 – 20 21 – 30 31 – 40 41 – 50 (d) For children age fourteen (14) to eighteen (18), the number of trained teachers required to be present on off-site activities shall yield an adult:child ratio of 1:20, additional adults to meet this ratio may be teachers, volunteers and/or unpaid staff. (e) A minimum of two (2) adults is required for any off-site activity. (f) Programs shall maintain a system utilizing an off-site attendance roll which tracks the whereabouts of each child while off the premises. (g) The following requirements shall be met when children are swimming: 1. The following adult:child ratios shall be followed: Age Adult:Child Ratio Infant 1:1 Thirteen (13) – thirty-five (35) months 1:2 Three (3) years old 1:4 Four (4) years old 1:6 STANDARDS FOR SCHOOL-ADMINISTERED CHILD CARE PROGRAMS CHAPTER 0520-12-01 Five (5) years old 1:8 Kindergarten – thirteen (13) years 1:10 Fourteen (14) – eighteen (18) years 1:20 2. Group swimming for infants and toddlers is not recommended. 3. At least one (1) adult present shall have a current certificate in advanced aquatic lifesaving skills. This person must supervise from above the level of the swimmers, preferably from an elevated lifeguard chair. 4. The lifeguard may not be included in the required adult:child ratio while performing lifeguard duties. 5. Remaining teachers should supervise both in and out of the water.