R436-3-3. Role of the State Registrar

(1) The state registrar shall determine if a change to a certificate item may be corrected or if an amendment is required. (2)(a) The state registrar may initiate a correction to a record if the state registrar becomes aware of incorrect information on a record. (b) The state registrar may contact any facility or individual responsible for the original submission of data to assist in the collection of evidence of the error and correct information. (3)(a) The state registrar may require documentary evidence as outlined in Section R436-3-5 to substantiate any requested correction or amendment. (b)(i) If there is reason to doubt the validity or adequacy of the documentary evidence, the Office of Vital Records may reject the change. (ii) If the Office of Vital Records rejects the change, the Office of Vital Records shall advise the applicant of the reasons for the rejection. (4)(a) If the state registrar makes a correction, the state registrar shall make a notation recording the source of the corrected information, the date the change was made, and the identity of the authorized individual making the change on the record in such a way as to not become a part of any certificate issued. (b) The previous information shall be preserved in the electronic or paper record for tracking and audit purposes. (5)(a) If an amendment is made, the Office of Vital Records shall print a notation showing the record was amended on the face of the certificate of record. (b) The exact changes made or specifics of the amendment may be printed on further pages of the certificate.